Real Estate Virtual Assistant | Hire One Now! (2022)

What tasks can a real estate virtual assistant do?

The first thing you want to know is how much money hiring a virtual assistant is going to save you, right? And it’s an important question. But before we get into that, you need to think about the sorts of things you can hand off to your virtual assistant.

The tasks that your VA can do will vary depending on your sales or rental model. Below is a summary of the most popular admin tasks you can take out of your office and send offshore.

Data Mining and Updating Lists

Real Estate Virtual Assistant | Hire One Now! (1)

This is one of the most time-consuming tasks in your office, and yet it can provide the most value to your business. We know that digging through old listings or finding ones that are about to expire can be a gold mine. Leave it to your VA to do the research - leaving you the time to follow up the leads yourself.

Data mining can be an integral part of attracting customers if done correctly.

Qualify Leads and Setting Appointments

Real Estate Virtual Assistant | Hire One Now! (3)

How you generate leads is up to you - it could be through cold calling, web enquiry forms, inbound calls, or collecting emails at events. Your VA will contact each of those leads and set up appointments for the qualified ones. Then it’s up to you to close the deal - easy.

What happens when leads come in that want to list or sell and you are on the road making money? I guess the lead has to wait? Not anymore, your Executive Virtual Assistant can take care of this for you.

Real Estate Data Entry

Real Estate Virtual Assistant | Hire One Now! (5)

Keeping your databases up to date is essential. Whichever property management systems you’re using, whether it’s for Trust accounting, applications, or maintenance schedules, your VA will process incoming information and update your systems. No more trying to snatch a few hours in your hectic day to do it yourself.

Making sure all data is entered correctly in your Real Estate CRM is so important as you can only get out what you put in. Clean data allows you to make good decisions. Hire a data entry specialist to keep your database up to date and accurate.

Appointment Scheduling

Real Estate Virtual Assistant | Hire One Now! (7)

Sometimes it feels like you need to be everywhere at once. Keeping your calendar sane is tough when you’re fielding calls, reaching out to potential new clients, and organising viewings and open houses. Count on your Virtual Assistant to keep your schedule on track so all you need to do is show up and be where you’re needed.

The more appointments you can schedule the more listings and sales you will make, it is that simple.

Blogging and SEO for Real Estate

The saying these days is ‘content is king’ and it's more than true for Real Estate SEO. Keep your website relevant and improve your SEO rankings with ongoing updated content. Your virtual assistant will create posts that engage with your customers, providing information they find interesting and relevant, and building trust with your company.

Arrears Management

Real Estate Virtual Assistant | Hire One Now! (9)

People fall into arrears for all sorts of reasons, and often all that’s needed is a quick phone call or email. Of course, a few ‘quick’ calls every day takes time, added to the fact that you’ll probably need to update your database to record the call or schedule another follow-up. Yes, your VA can handle that too because calls look like they come from your office. One less stress.

Video: Introduction to Real Estate Virtual Assistance (REVA)

When tenants fall behind in rent it is bad for you and the landlord, no rent means no fees. Outsource a dedicated property management virtual assistant to make chasing arrears a part of their daily routine so your arrears are nonexistent.

Drafting Emails and Letters

Real Estate Virtual Assistant | Hire One Now! (11)

Real estate professionals are great at what they do because they’re brilliant at leveraging their networks. They love to talk. They don’t always love to write. Your , REVA can take on the tedious task of drafting emails and letters to clients. Don’t face the blank page. Start with a draft that says exactly what you need to say and then all you need to do is hit send.

There is a lot of legal red tape in Real Estate, from legal letters, corresponding with lawyers, and drafting effective comminution to the seller, landlord's buyers, and tenants on a regular basis. You can not do it all.

Database Management and CMA Preparation

Real Estate Virtual Assistant | Hire One Now! (13)

You’ve already figured out by now that your virtual assistant will help you keep all your data up to date. And that goes beyond just your sales and property management databases. You need to be the expert in your core location, and that means knowing every school and supermarket in the area, every newly approved development, changed traffic conditions, and which houses in which streets have sold and for how much. That’s a lot of data. That’s a lot of lists. Your VA can set up alerts and constantly check countless websites, ensuring your information is always 100% up to date.

Having all that information and important data ready and available makes preparing a Comparative Market Analysis a breeze and makes you sound like the total professional that you are.

Real Estate Bookkeeping

Bookkeeping in Real Estate is one of those essential tasks that is entirely done on a computer. There’s simply no need for your bookkeeper to be on site. Your Real Estate Virtual Assistant will keep track of your expenses, bills, reimbursements, and payroll and make sure that everything is organised in a coherent system. You’ll be able to constantly check on your company’s financial health instead of hoping for the best each quarter.

Need a XERO-certified bookkeeper that knows international taxation laws? We have them!

We are specialists in hiring Real Estate Finance experts who are proficient in the finance tools you use!

Answer All Phone Communications

Real Estate Virtual Assistant | Hire One Now! (15)

People are often surprised that a real estate virtual assistant can handle incoming and outgoing phone calls. Your VA will have excellent English and will have no problems talking to customers. Think about it - most calls are people asking about a viewing time or to see if a property is still available. That’s information that can easily be dealt with by your VA.

Ring, Ring who is there? Does your phone get answered 100% of the time or do you let it drop to voice mail and get back to it when you can if you remember? Your VA can answer your phone for you through a VoIP service you can deliver great service to your clients.

Video: How To Hire A Real Estate Virtual Assistant (+ Their Tasks)

Respond to Emails and Chats

Real Estate Virtual Assistant | Hire One Now! (17)

The same goes for emails and live chat. Those little emails sure do build up. Imagine if they were just taken care of, almost automatically? Your real estate virtual assistant will deal with the minor communications, leaving you time to chase up the important stuff. Live chat is another area that is growing in popularity but it’s one of those tasks that no one in your office has ownership of. Your real estate VA is the person for that job.

Every website should have a chatbox but who answers? Make sure your chats are answered in a short period of time by having your VA take care of your customer service.

Design Advertisements

Real Estate Virtual Assistant | Hire One Now! (19)

Your real estate ads probably follow a fairly consistent format. Photo, text, icons for bathrooms and bedrooms. But making it look gorgeous every time can be time-consuming. Your real estate virtual assistant will give each ad the care it needs so that every pixel is perfect and looks completely professional.

In the Philippines, we have some serious talent in the Graphic design space. Sleek designs can be used to represent your brand in the way you want it and to make it really stand out for the right reasons.

Social Media Management

Social in Real Estate is one of those tasks that seems to fall to ‘whoever has time’. But in a connected world, that’s exactly where your customers are. Are you using the right hashtags? Are your photos Insta-worthy? What does your posting schedule look like? Maximise the power of social by having a professional handle it for you. While we are on the topic of Social Media we are always trying to grow our reach, so if you can give us follow or like that would be great!

Data Mining and Updating Lists

Real Estate Virtual Assistant | Hire One Now! (21)

This is one of the most time-consuming tasks in your office, and yet it can provide the most value to your business. We know that digging through old listings or finding ones that are about to expire can be a gold mine. Leave it to your VA to do the research – leaving you the time to follow up the leads yourself.

Data mining can be an integral part of attracting customers if done correctly.

Qualify Leads and Setting Appointments

Real Estate Virtual Assistant | Hire One Now! (23)

How you generate leads is up to you – it could be through cold calling, web enquiry forms, inbound calls, or collecting emails at events. Your VA will contact each of those leads and set up appointments for the qualified ones. Then it’s up to you to close the deal – easy.

What happens when leads come in that want to list or sell and you are on the road making money? I guess the lead has to wait? Not anymore, your Executive Virtual Assistant can take care of this for you.

Real Estate Data Entry

Real Estate Virtual Assistant | Hire One Now! (25)

Keeping your databases up to date is essential. Whichever property management systems you’re using, whether it’s for Trust accounting, applications, or maintenance schedules, your VA will process incoming information and update your systems. No more trying to snatch a few hours in your hectic day to do it yourself.

Video: How to be a Real Estate Virtual Assistant without experience? | ExpertOwl | Hiring Process

Making sure all data is entered correctly in your Real Estate CRM is so important as you can only get out what you put in. Clean data allows you to make good decisions. Hire a data entry specialist to keep your database up to date and accurate.

Appointment Scheduling

Real Estate Virtual Assistant | Hire One Now! (27)

Sometimes it feels like you need to be everywhere at once. Keeping your calendar sane is tough when you’re fielding calls, reaching out to potential new clients, and organising viewings and open houses. Count on your Virtual Assistant to keep your schedule on track so all you need to do is show up and be where you’re needed.

The more appointments you can schedule the more listings and sales you will make, it is that simple.

Blogging and SEO for Real Estate

The saying these days is ‘content is king’ and it’s more than true for Real Estate SEO. Keep your website relevant and improve your SEO rankings with ongoing updated content. Your virtual assistant will create posts that engage with your customers, providing information they find interesting and relevant, and building trust with your company.

Arrears Management

Real Estate Virtual Assistant | Hire One Now! (29)

People fall into arrears for all sorts of reasons, and often all that’s needed is a quick phone call or email. Of course, a few ‘quick’ calls every day takes time, added to the fact that you’ll probably need to update your database to record the call or schedule another follow-up. Yes, your VA can handle that too because calls look like they come from your office. One less stress.

When tenants fall behind in rent it is bad for you and the landlord, no rent means no fees. Outsource a dedicated property management virtual assistant to make chasing arrears a part of their daily routine so your arrears are nonexistent.

Drafting Emails and Letters

Real Estate Virtual Assistant | Hire One Now! (31)

Real estate professionals are great at what they do because they’re brilliant at leveraging their networks. They love to talk. They don’t always love to write. Your , REVA can take on the tedious task of drafting emails and letters to clients. Don’t face the blank page. Start with a draft that says exactly what you need to say and then all you need to do is hit send.

There is a lot of legal red tape in Real Estate, from legal letters, corresponding with lawyers, and drafting effective comminution to the seller, landlord’s buyers, and tenants on a regular basis. You can not do it all.

Database Management and CMA Preparation

Real Estate Virtual Assistant | Hire One Now! (33)

You’ve already figured out by now that your virtual assistant will help you keep all your data up to date. And that goes beyond just your sales and property management databases. You need to be the expert in your core location, and that means knowing every school and supermarket in the area, every newly approved development, changed traffic conditions, and which houses in which streets have sold and for how much.

That’s a lot of data. That’s a lot of lists.

Your VA can set up alerts and constantly check countless websites, ensuring your information is always 100% up to date. Having all that information and important data ready and available makes preparing a Comparative Market Analysis a breeze and makes you sound like the total professional that you are.

Real Estate Bookkeeping

Bookkeeping in Real Estate is one of those essential tasks that is entirely done on a computer. There’s simply no need for your bookkeeper to be on site. Your Real Estate Virtual Assistant will keep track of your expenses, bills, reimbursements, and payroll and make sure that everything is organised in a coherent system. You’ll be able to constantly check on your company’s financial health instead of hoping for the best each quarter.

Need a XERO-certified bookkeeper that knows international taxation laws? We have them!

BOOKKEEPER

GET STARTED

ACCOUNTANT

GET STARTED

We are specialists in hiring Real Estate Finance experts who are proficient in the finance tools you use!

Video: Real Estate Virtual Assistant Roles Real Estate Wholesaling
Answer All Phone Communications

Real Estate Virtual Assistant | Hire One Now! (35)

People are often surprised that a real estate virtual assistant can handle incoming and outgoing phone calls. Your VA will have excellent English and will have no problems talking to customers. Think about it – most calls are people asking about a viewing time or to see if a property is still available. That’s information that can easily be dealt with by your VA.

Ring, Ring who is there? Does your phone get answered 100% of the time or do you let it drop to voice mail and get back to it when you can if you remember? Your VA can answer your phone for you through a VoIP service you can deliver great service to your clients.

Respond to Emails and Chats

Real Estate Virtual Assistant | Hire One Now! (37)

The same goes for emails and live chat. Those little emails sure do build up. Imagine if they were just taken care of, almost automatically? Your real estate virtual assistant will deal with the minor communications, leaving you time to chase up the important stuff.

Live chat is another area that is growing in popularity but it’s one of those tasks that no one in your office has ownership of. Your real estate VA is the person for that job.

Every website should have a chatbox but who answers? Make sure your chats are answered in a short period of time by having your VA take care of your customer service.

Design Advertisements

Real Estate Virtual Assistant | Hire One Now! (39)

Video: What can a Real Estate Virtual Assistant do? - Practical Advice

Your real estate ads probably follow a fairly consistent format. Photo, text, icons for bathrooms and bedrooms. But making it look gorgeous every time can be time-consuming. Your real estate virtual assistant will give each ad the care it needs so that every pixel is perfect and looks completely professional.

In the Philippines, we have some serious talent in the Graphic design space. Sleek designs can be used to represent your brand in the way you want it and to make it really stand out for the right reasons.

Videos

1. How to hire a real estate virtual assistant
(Karin Carr)
2. Real Estate Virtual Assistants - Everything you NEED to know about Real Estate Virtual Assistants
(Jaime Resendiz)
3. How To Hire A Virtual Assistant For Real Estate
(The Wholesale Coach)
4. 31 Tasks a Real Estate Virtual Assistant Can Do for You
(Outsourcing Angel)
5. Virtual Assistant Real Estate (Step By Step Hiring Process)
(Jamel Gibbs)

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